International Center for Agricultural Research in the Dry Areas ICARDA
Accounts, Procurement & Administrative Associate
Program Manager, Program Officer, Program Associate, Program Assistant
Sehore Madhya Pradesh
Application Email :

Job Type

Full Time

Closing Date

Aug 07 2021

Description

About the Organization:

International Center for Agricultural Research in the Dry Areas (ICARDA) is an international autonomous, non-profit, research organization supported by CGIAR, a global research partnership for a food-secure future. ICARDA’s mission is to reduce poverty, enhance food, water and nutritional security, as well as environmental health in the face of global challenges including climate change.

Key Responsibilities:

Accounting

  • Recording financial entries at FLRP, Amlaha, and provide periodic financial reports to Senior Officer – Administration and Finance, SACRP

  • Assist in preparing bank reconciliations, preparation of vouchers, cheques, and other financial operations at FLRP, Amlaha

  • Handling petty cash and ensuring proper management of the same

  • Provide all supporting documents to SACRP, New Delhi, and HQ, whenever required

  • Support FLRP with any additional requirements related to finance and audit

  • Undertake procurement functions for offices and projects in Amlaha (Madhya Pradesh), New Delhi, Bhubaneswar (Odisha), and other ICARDA-SACRP locations as required

  • Maintaining FLRP’s fixed asset records, inventory/depreciation registers, labor muster rolls, etc.

  • Submit travel authorizations and expense claims of FLRP staff to SACRP, New Delhi

  • Assist in organizing meetings, conferences, training courses, workshops, etc.

Procurement

  • Undertake procurement functions for offices and projects in Amlaha (Madhya Pradesh), New Delhi, Bhubaneswar (Odisha), and other ICARDA-SACRP locations as required

  • Ensure timely delivery of contracted goods and services through effective communication with requesters and suppliers to cater to client satisfaction

  • Seek and vet new suppliers as needed, and update suppliers in compliance with PSD guidelines; conduct supplier risk assessment and regularly review their performance and compliance with ethical norms and international standards and regulations

  • Ensure that contracts and service agreements are negotiated in line with organizational requirements and norms; Ensure procurement records and documents, including commercial contracts, are maintained and documented from origination through completion

Administration

  • Maintaining FLRP’s fixed asset records, inventory/depreciation registers, labor muster rolls, etc.

  • Submit travel authorizations and expense claims of FLRP staff to SACRP, New Delhi

  • Assist in organizing meetings, conferences, training courses, workshops, etc.

  • Monitoring overall office organization and cleanliness (maintaining an efficient filing and dispatch system; keeping records of visitors; extending hospitality to guests; efficient management of posters, display shelves, pantry, upholstery, garden area, etc.)

Requirements

Essential

  • Bachelor’s Degree in Finance/Business administration or related field; additional specialization in Procurement, Supply Chain Management or a closely related discipline will be preferred

  • Minimum of 3 years’ related experience in accounting, administration

  • Substantial experience in professional procurement activities (awareness of local procurement standards and regulations, supplier management, sourcing, contract management, tendering and managing high value contracts); experience in agriculture procurement is a plus

  • Excellent written and oral communication skills in English and Hindi

Desirable

  • Certification in one or more industry standard certificates (e.g. CIPS) is desirable

  • Experience in international, multicultural work environments

  • Ability to plan and work to tight deadlines and handle multiple concurrent activities

  • Experience in office management and secretarial work

How to apply



For more information please check the Link