WaterAid India
Administration & Accounts Officer
admin
Karauli Rajasthan
Application Email : waindiahr@wateraid.org

Website

Job Type

Full Time

Closing Date

Dec 03 2021

Description

Administration & Accounts Officer

 

Duration

3 Years

Work Location

District Karauli , Rajasthan

Qualification

Graduate/ Post Graduate in Commerce / Business Administration

Experience

Between 5 to 7 years of relevant work experience in similar organisational/functional context. Excellent speaking & writing skills in Hindi and English.

Number of Position

1


Introduction

 

WaterAid India is registered as Jal Seva Charitable Foundation (JSCF) in the country as a not-for-profit company under Section 25 of the Companies Act, 1956. JSCF is an associate member of WaterAid International. WaterAid‘s mission is to transform the lives of the poorest and most marginalised people by improving access to safe water, sanitation and hygiene. WaterAid India has a goal to “Make WASH poverty a history in the country”.

 

WaterAid began working in India in 1986. WaterAid India has its focus on the poorer states in the country to better target India's most vulnerable communities. The Country head office is in the nation’s capital, New Delhi, facilitating the organisation closer to policy makers. WaterAid India also has Regional Programme Offices in Bhopal, Bhubaneswar, Bangalore and Lucknow, spanning our work in more than 10 states and working with about 50 partner organisations – governmental and non-governmental.

 

Background

 

Water Aid India strategy 2019-2025 aims to ensure availability and sustainable management of water and sanitation for all by demonstrating an integrated Water, Sanitation and Hygiene (WASH) solutions – safe and assured piped water supply at a household level, safely managed and inclusive sanitation and hygiene behaviors in Gram Panchayats and small towns in the six core and five strategic states of India and Rajasthan is one of its strategic states.

 

Accordingly, the aspirational district Karauli of Rajasthan was identified to provide ‘Technical support to district for effective implementation of Jal Jeevan Mission and Swachh Bharat Mission 2.0’ with NSEF support. Identification of district Karauli was based on a composite index of key development data sets that included deprivation enumerated under the Socio-Economic Caste Census, key health and education sector performance and state of basic infrastructure. The identified district is backward in such indicators.

 

WAI launched the NSEF supported project in district Karauli of Rajasthan to primarily reach the most marginalised population who are left behind and have nil or poor access to WASH services, and in general the project will impact the district entirely through capacity building and replication of approaches. Providing solutions to district administration and state government on pathways to achieve SDG Goal 6.

 

Job Purpose

 

To manage the Administration and Accounts functions in the WAI Project at District Karauli (Rajasthan), which includes all logistics, travel, procurement, cash and bank management, records and data base maintenance of accounts, verification of expenses, generation of management reports from accounts package, and support for finance MIS and files etc.

 

Key Accountabilities

 

Administration

  • Directly manage or oversee all administration and logistics work including travel, Hotel booking, conference/workshop / meetings.

  • Responsible for contracts and agreements related to procurement, AMC, Travel, Office boy, House Keeping, individual assignment contracts and other services 

  • Responsible for office supplies, and maintaining adequate stock of consumables and printing stationery

  • Responsible for all procurement, while ensuring that procurement procedures are adhered to, and related documentation is in place

  • Supervision of the service providers and ensuring proper quality of work & Materials.

  • Oversee housekeeping and hospitality

  • Maintain and update supplier related records and documents in administration and finance files

  • Responsible for maintenance and monitoring of stock register including assets.

  • Asset management

  • Complete other assigned tasks as and when required.

Accounting

  • Responsible for payments, updating of office and project expenses in the official accounting package, and maintenance of related files, and documents.

  • Responsible for office cash maintenance and banking activities (records, vouchers, and their filing and safekeeping).

  • Support in preparing the periodical schedule of fund transfer to Region Office and partners, and attending queries for non-receipt of payments and preparing cash flow statements

  • Responsible for PF, TDS, PT related Payments and submissions to the concerned departments; ensuring compliance related to statutory requirements.

  • Responsible for Monthly Bank reconciliation statement

  • Liaison with bank

Other specifications

  • IT literate and have good knowledge of Excel, Word & Power point (MS Office in general)

  • Experience of using accounting package and spread sheets

  • Fluency in spoken and written English and vernacular language 

  • Good interpersonal and communication skills

  • A self-starter, able to work independently

  • Flexibility in a fast changing working environment

  • Ability to respond to deadlines, set priorities, and work in a focused manner

Application Process

  • To apply please download the attached application form. Kindly note that ONLY applications submitted on WaterAid's standard application form will be considered.

  • Please mention position and location in the subject line “Admin and Accounts Officer”.

  • Please save the application form with your name and position, you have applied. Completed applications should be sent to waindiahr@wateraid.org 

  • Closing date: 3 December 2021.

  • Applications are being considered on rolling basis.

  • Only Shortlisted candidates will be intimated of the interview. 

WaterAid is an equal opportunity employer; women and the differently abled are particularly encouraged to apply.   


Job Email id: waindiahr@wateraid.org Download Attachment: JSCF Application Form.doc