National Health Systems Resource Centre NHSRC
Administrative Assistant
Research Analysts, Research Associate, Research Assistant
Delhi
Application Email :

Job Type

Full Time

Closing Date

Jun 25 2021

Description

Terms of Reference Administrative Assistant

National Health Systems Resource Centre (NHSRC) has been set up under the National Health Mission (NHM) as an autonomous registered society, to channelize technical assistance and capacity building support to the states for strengthening the public health system. The NHSRC is also mandated to contribute towards National strategic health planning and programme design.

NHSRC intends recruiting Administrative- Assistant, purely on a contractual basis.

Role & Responsibilities:

• Office Procedure – File maintenance, meeting schedules, facilitating travel plans including booking of Air & Rail tickets and accommodation, managing appointments, routine correspondence, drafting & noting.
• Coordination & Liaising with other departments & organisations such as National Institute of Health Family Welfare, Transport vendor and other agencies of outsourcing, etc.
• Facilitating support for conduct of meetings, workshop, consultation, etc.
• Process local / outstation travel claims of personnel of NHSRC and bills of vendors prior to submission to Accounts.
• Diary management and management of meeting rooms.
• Handling queries and complaints via phone, email and general correspondence.
• Greeting all visitors and guiding as appropriate.
• Managing EPABX telephone system. Receiving, screening and transferring calls to divisions as necessary.
• Managing office supplies such as stationery, equipment and furniture.
• Performing ad-hoc administration duties.
• Receiving and dispatching deliveries and maintaining proper records.
• Ensuring timely relay of messages to staff members through calls, email, general correspondence, etc.
• Any other work as assigned by the PAO, NHSRC.

Education, Experience and Competencies:

• Candidate should possess Graduate Degree from recognized university in BA/B.Com/B.Sc./BBA
• Minimum 02 years of relevant experience as Receptionist or Front Office Representative.
• Proficiency in MS Office is desirable.
• Excellent administrative, organizational and planning skills with attention to detail.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Good writing and verbal communication skills.
• Ability for draft notes / Official Letters in English & Hindi under supervision but handling routine correspondence independently.
• To be able to meet stringent guidelines at short notices and operate in an evolving environment.

Age: Below 35 years (maximum age will be counted from the last date for receiving the applications).

Work Location: New Delhi

Remuneration Range: Upto 70,000/- per month (consolidated)* Appropriate offer will be made considering qualification and experiences.

Candidates selected in this interview could be considered for other vacant positions at NHSRC requiring similar skill sets and at appropriate level.
How to apply: Candidates are requested to fill the online application correctly which is available on the NHSRC website (http://nhsrcindia.org). Applications will be accepted in the prescribed online application format only. Last date for receiving applications is 25th June 2021.