Room to Read
Associate- Administration
Application Email :


Job Type

Full Time

Closing Date

Aug 09 2021


Position title: Associate- Administration


Location:          New Delhi


Start Date:      9 July 2021


End Date:        9 Aug 2021




Room to Read India was established in 2003 and presently have programs in 9 states- Chhattisgarh, Delhi NCR, Karnataka, Madhya Pradesh, Maharashtra, Rajasthan, Telangana, Uttarakhand and Uttar Pradesh. Our Literacy Program has been implemented in 15642 government schools, training 25,741 teachers trained in library management and reading activities. Over the same period our Girls’ Education & Gender Equality Program has benefitted over 62,457 girls.


Room to Read is a global organization transforming the lives of millions of children in low-income communities by focusing on literacy and gender equality in education. Founded in 2000 on the belief that World Change Starts with Educated Children®, our innovative model focuses on deep, systemic transformation within schools during two time periods that are most critical in a child’s schooling: early primary school for literacy acquisition and secondary school for girls’ education. We work in collaboration with local communities, partner organizations, and governments to develop literacy skills and a habit of reading among primary school children and ensure girls can complete secondary school with the skills necessary to negotiate key life decisions. By focusing on the quality of education provided within the communities and ensuring these outcomes are measured, we have created a model that can be replicated, localized and sustained by governments. With its, global headquarters in San Fransisco, Room to Read has benefited 18 million children across over 30,000 communities in Bangladesh, Cambodia, Grenada, Honduras, India, Indonesia, Jordan, Laos, Myanmar, Nepal, Rwanda, South Africa, Sri Lanka, Tanzania, Vietnam, and Zambia. Room to Read India has received several awards and recognition over the years including recognition as one of the top ten NGOs to work for during the past six years by the Great Places to Work Institute., and Zambia.


Position Overview:


The Admin. Associate will be located at India Country office. Will assist and report to theOfficer, Administration. S/he will provide logistical and administrative assistance in implementing the India Country Program. Primary responsibilities will include day to day office support, procurement, maintenance of office files, Warehouse, Maintaining the inventory of office stationary. This position will involve travel to RTR State offices in which Room to Read’s Programs areimplementing.


Primary Duties & Responsibilities:

  • Ensure full compliance of procurement activities with RtR’s procurementpolicies.

  • Support in planning of procurements through collaboration with program staff and Managers in the preparation of the procurementplan

  • Ensure that the office equipments are functional and timely repair and maintenance isdone.

  • Supervising of major office day to day maintenance such as electricity, plumbing works, Air conditioning, drinking water, tea coffeemachine.

  • Ensuring that the work-station, conference room, washrooms are in working condition Responding to the staffrequest.

  • Provide logistics support during the time of any workshop/training /meeting /conference with the help of OfficeAssistant.

  • Travel booking, Hotelbooking.

  • Processing of bills as per the organization guidelines

  • Arranging the meeting for bidopening

  • Inventory of office equipment and otheritems

  • Invitation of quotation as per the organization guideline from vendors based on the requests.

  • Collection of quotations from the vendors and ensure that the quotations are reached on time with the mandatoryrequirement.

  • Prepare the comparative analysis based on the quotationsreceived.

  • Maintenance of Vendor Data Base and vendorverification.

  • Maintenance of Admin related files office files,etc.

  • Point person for the collection book dispatch request from SOs and forward the same to Warehouse and ensure timelydelivery.

  • Maintain an inventory of office equipment and other items. Assist in gathering information for reports on the status Participate in any other activities, which may be required to be undertaken to fulfill the objectives of theorganization.

  • Any other job assigned by thesupervisor

Qualifications and Experience:

  • Bachelor’s degree in commerce. Experience in successful implementation of a wide rangeof

  • tasks.

  • Minimum 3 to 5 years of work experience in administration specially in procurements of goods andservices

  • Ability to travelfrequently.

  • Well versed with MS excels, word, power point,outlook

  • Excellent written and verbal communicationSkills

  • Ability to multitask, prioritize, and manage timeefficiently

  • Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and a lowoverhead.


  • Prior experience of dealing withvendors.

  • Prior experience of working in NGO/ development sector.

  • Good Analytical skills

To be successful as a member of the Room t o Read team, you will also:

  • Have passion for our mission and a strong desire to impact a dynamic nonprofitorganization

  • Be an innovative and creative thinker that tries new things and inspires others to doso

  • Have a very high level of personal and professional integrity andtrustworthiness

  • Have a strong work ethic and require minimaldirection

  • Work well independently as well as part of ateam

  • Thrive in a fast-paced and funenvironment

Room to Read has zero tolerance when it comes to child abuse and exploitation and believes that all children have equal rights to protection. All selected candidates will be expected to adhere to the child protection policy, code of conduct and standards and will undergo rigorous reference and background check through third party. Background check will include the verification of employment history and criminal check. Selected candidates may be required to provide additional information to conduct a background check.




Room to Read offers a competitive salary with excellent benefits. Benefits include thirteenth month bonus, health insurance and a retirement plan. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries on literacy and gender equality in education.

Application Procedure:



Please CLICK HERE to apply for this position.


Due to the high volume of applicant response, not all applicants may receive a response from Room to Read. Regret the inconvenience. Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. We always encourage women to apply.