Aga Khan Agency for Habitat
Chief Finance Officer
Administration, HR, Management, Accounting/Finance Executive
Mumbai Maharashtra
Application Email :

Description

Aga Khan Agency for Habitat
JOB DESCRIPTION

Job Title : Chief Finance Officer
Department : Finance
Reporting Line : CEO
Position Location : Mumbai, India

JOB SCOPE / OBJECTIVES:

Under the overall guidance and supervision of the CEO and his/her nominee(s) the CFO is responsible for ensuring the highest efficiency in financial resources management and the provision of accurate, thoroughly researched and documented financial information, effective delivery of financial services, transparent utilization of financial resources and management of the AKAH-I finance units. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The CFO promotes a collaborative, client-oriented approach consistent with AKAH-I rules, regulations, policies and procedures.

The CFO works in close collaboration with the CEO, AKAH senior Management and Operations, and donors, ensuring successful AKAH-I performance in Finance.

The CFO will provide strategic and operational expertise and leadership, in establishing and maintaining a best-in-class department addressing financial, accounting, and risk management functions, and related administrative matters. The incumbent shall perform the following functions:

MAIN RESPONSIBILITIES AND TASKS:

• Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:
o Financial analysis and oversight for all resources managed by AKAH-I operations and provision of high-quality professional advice to management
o Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with AKAH-I rules and regulations
o Organization and oversight of AKAH-I operations’ cash management process, including liquidity management , risk assessment , bank relationship management
o Timely accounting and reconciliation of all transactions, security for cash assets on sight
o Monitoring of financial exception reports for unusual activities transactions, and investigations of anomalies or unusual transactions
o Inform supervisors and AKAH-I senior management of the results of the investigation when satisfactory answers are not obtained

• Ensure implementation of operational strategies and procedures focusing on achievement of the following results:
o Full compliance of financial activities, financial recording/reporting system and audit follow up with AKAH-I rules, regulations, policies and strategies
o Implementation of the effective internal control, proper design and functioning of the financial resources management system
o Elaboration/establishment of internal standard operating procedures in the Finance Unit o Control of the workflows in the Finance Unit
o Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects
o Elaboration and implementation of cost saving and reduction strategies (including introduction and development of e-banking)

• Ensure management of Fiscal Systems, focusing on the achievement of the following results:
o Lead the on-going review and revision of financial policies and procedures
o Assess fiscal systems and processes and recommend best-practice improvements.
o Lead the development, design and regular updates of financial applications and databases
o Lead the production of regular financial reports

• Prepare, manage the budget and planning process and organize an optimal cost-recovery system, focusing on achievement of the following results:
o Management of all financial resources through planning, guiding, monitoring, and controlling of the resources in accordance with AKAH-I rules and regulations
o Oversight of preparation and monitoring of projects’ budgets in the computer based system
o Regular analysis and reporting on the budget approvals and the delivery situation
o Elaboration of proper mechanisms to eliminate deficiencies in budget management
o Organization of cost-recovery mechanisms for services provided by AKAH-I
o Collection of information on internal and external clients’ satisfaction and needs in order to develop improvements to financial services

• Ensure compliance focusing on achievement of the following results:
o Ensure compliance with corporate and taxation regulatory statutes and company policies.
o Monitor, and initiate required changes for, operations, programs, and physical properties.

• Reporting (Internal and External)
o Prepare timely financial reports, cash requests and responses to general enquiries on program grants required by donor agencies and management.
o Prepare documentation, budgets, reports and presentations for the Board and the AKAH-I Submission of financial reports to stakeholders on a timely and quality basis

• Accounting, Banking, Budgeting, Forecasting
o Supervise daily financial operations
o Implement effective cash and currency management instruments, including liaison with the banking and financial services industry
o Prepare quarterly forecast analysis of AKAH-I’s budget (including administration and all programme grants) and design new and improved financial reports for more effective decision-making, and identify new cost-effective systems
o Prepare annual financial statements for statutory purposes

• Ensure management of Audit, focusing on the achievement of following results:

o Lead the implementation of external audits and reviews including donor audits with consideration to AKAH’s audit requirements
o Direct internal controls processes, including liaison with Grants and Review Boards (GRB), and external auditors
o Provide all necessary information to facilitate external audit

• Grant Proposals
o Assist the Program Officer(s) in the strategic and technical development of program proposals and budgets
o Review program proposals for completeness, strategic direction and financial soundness before submission

• Ensure staff supervision and facilitation of knowledge building and sharing in AKAH-I operations and in the Finance unit focusing on the achievement of the following results:
o Organization of training for the operations of AKAH staff on Finance
o Synthesis of lessons learned and best practices in Finance
o Mentor and train staff in soft skills and technical expertise, including assisting staff to obtain professional accountancy designations
o Develop and implement career and succession planning for staff
o Monitor staff performance, including through annual performance appraisals

• General Management

o Review and analyse major contractual obligations of AKAH-I, including construction, tenancy, professional services and grant proposals
o Review all financial disbursements prior to final approval by the CEO and Board, as applicable

o Understand and meet expectations of stakeholders, including the CEO, other colleagues, Board members, auditors, senior management and Donors.

• Undertake any other tasks assigned by CEO or senior management or their nominee(s)

SPECIFICATIONS (MINIMUM REQUIREMENTS)

Education:

• Professional accountancy designation from a recognized institution (ACCA, CA, ICMA, CPA), or a Master's degree (MBA preferred) with specialization in finance.

Experience:

• Minimum 8 years of work experience in Finance, Finance administration or economics with reputable national or international NGOs
• Experience of working in a finance department with exposure to accounting, reporting and multi-currency ledgers.

Skills:

• Proficiency in Microsoft Office 2013 package components
• Advanced hands-on production and adaptation of pivot tables/formulas in Excel
• Use of accounting packages and databases preferred

Technical Skills:
• Fluency in English and local language(s)
• Excellent written and oral communication skills
• Experience in leading and managing teams

Other Skills:

• Ability to lead strategic planning, results-based management and reporting
• Good knowledge of accounting
• Ability to successfully lead the Finance Team
• Excellent IT skills, knowledge of Financial applications
• Ability to implement new systems and affect staff behavioral/ attitudinal change

Personal Characteristics:

• Excellent interpersonal skills

LEVEL OF RESPONSIBILITY :

Budget (if any): Yes

Direct Reports: Yes

KEY RELATIONS:

Internal relations:
• All employees

External relations:
• AKDN agencies, Donors, Auditors

Interested candidates are requested apply through following link: https://krb-jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=30025&siteid=5750&Areq=2400BR

Last date to submit application is 06th June 2021