World Health Organization WHO
Executive Assistant
Research Analysts, Research Associate, Research Assistant
Delhi
Application Email :

Job Type

Full Time

Closing Date

Jun 24 2021

Description

About the Organization:

World Health Organization (WHO) is a specialized agency of the United Nations that is concerned with international public health. WHO are responsible for the World Health Report, the worldwide World Health Survey, and World Health Day.

Position: Executive Assistant - (2102206)

Description of Duties:

Under the direct supervision of Information and Communications Technology Manager and broad guidance of the Director Administration and Finance, the incumbent provides support in the following areas:

  • Coordinate logistical and travel arrangements including obtaining administrative approvals and issuance of Travel Request (TRs) for ICT Unit staff and official visitors.

  • Assist in management and preparation of maintenance contracts for IT services and equipment, Agreements for Performance of Work for various projects; carry-out receipts in GSM against POs, process contractual payments and follow-up on pending payments with GSC, required tax exemption certificates etc.

  • Maintain computerized calendar of main appointments and events in ICT Unit and respond to routine requests for information from internal units and external entities.

  • To check all obligating documents, entering relevant information available from GSM or other on-line systems, ensuring the availability of funds, updating files, and transferring funds as instructed or as delegated.

  • To screen and review various contractual materials, issuing PTAEO numbers, verifying and clearing payment requests.

  • To keep track of all contract extensions and renewals, checking and ensuring that funds are available for the proposed contract.

  • To follow-up on programme implementation, drawing the attention of the supervisor or other senior staff to problems, inconsistencies and delays.

Education:

  • Essential: Completion of Secondary School education.

  • Desirable: Training in secretarial practices. University degree is an asset.

Experience:

  • Essential: At least five (5) years’ experience in secretarial/clerical/administrative work

  • Desirable: Experience in WHO or in another UN/International organization would be an advantage.

How to apply



For more information please check the Link