Quest Alliance
Finance & Admin Manager, Anandshala
Program Manager, Program Officer, Program Associate, Program Assistant
Patna Bihar
Application Email :

Job Type

Full Time

Closing Date

Jun 27 2021

Description

Finance & Admin Manager, Anandshala

Location: Patna, Bihar

 

About Quest Alliance:

 

At Quest Alliance we transform learning ecosystems through education technology, capacity building, and collaboration to build 21st-century skills for learners and facilitators.


We are a not-for-pro?t trust that focuses on research-led innovation and advocacy in the ?eld of teaching and learning. We engage with educators, civil society, government institutions and corporate organizations to demonstrate and enable scalable and replicable solutions in school education and vocational training. 

At Quest you will get the opportunity to apply your skills and contribute to addressing issues around quality education and skills training. The organization gives you the space to learn and grow in a fun and engaging environment.  We have an eclectic group of people working at Quest drawn from diverse disciplines including Education, Technology, Design, Youth Development and Business.

About the Anandshala Program

In partnership with BEPC (Bihar Education Project council) Quest is running Anandshala program across 996 Govt schools of Samastipur District. In April 2018, the program has expanded to Deoghar, Jharkhand as part of Dasra Education Collaborative and the programme is being implemented with the support of two local partner NGOs having Quest playing the role of technical support and funding. The main objective of this program is to make the School a Joyful learning space for building essential skills of students to become independent thinkers.

Role & Responsibilities:

This position will support the operationalization of the donor budgets, performance tracking on spends and lead compilation of financial reports for donors and for Quest Alliance. The person will lead the finance and administration system and processes for Bihar and Jharkhand and will take key decisions for growth and compliances. The person will mentor, guide and oversee the work of the administration and finance team based out of Bihar and Jharkhand and will closely collaborate with Bangalore Head Office to ensure its alignment at the organisation level. 

Financial Analysis & Operationalisation of Budgets and Report

  • Finance and Administrative compliance with donors

  • Preparing budgets, exercising budgetary control and managing the cash projections for the project

  • Review of budgets and analysis of expenses to track the program expenditure against donor funds and update the concerned staff

  • Preparing and consolidating the period accounts of the regional office, various branch offices, and project partners and submission to HQs

  • Coordinating with banks for maintaining accounts and for book reconciliation

  • Provide necessary details in preparation and finalization of centralized staff payroll, deduction of taxes and issuance of certificates

  • Coordination with Statutory Auditors/ Legal Consultants

  • Maintaining and controlling receivables and ensuring timely payments to vendors and consultants

  • Review all vouchers and checks for accuracy and compliance with the organization’s policies and procedures

  • Maintenances of transparent accounting system

  • Maintenance of accounting records, as per donor/ institution policy

  • Maintain project and office related documentation and records

  • Assisting in the yearly audit and finalization of annual accounts

  • Providing support to management and program leads in project budget development

  • Bank reconciliation on monthly basis. Assisting in the yearly audit and finalization of annual accounts.

  • Develop and maintain a filing system

Administration Operations:

Oversight of Admin operations of Bihar and Jharkhand through management of Admin team

  • Provide day to day administrative support including: handling correspondence and answering routine inquiries for routine information

  • Ensuring timely payment of Office rent and monthly bill payment

  • Handle lease and office rental issues

  • Upkeep of the office building. Assist setting up field offices and monitoring them

  • Purchase and maintenance of office equipment

  • Ensuring all the assets have insurance against theft, fire and other hazards across the office.

  • Working with state offices  and team leads  to empanel consultants  on an annual basis; Supporting the teams in the Consultant processes including drafting the consultant contracts and follow up on payments

  • Make logistical arrangements for workshops and conferences. Obtain necessary clearances from government for holding conferences

  • Ensuring a feedback process is in place for getting feedback from consultants on their experience of associating with Quest.

  • Maintaining a database of Consultants and their services

  • Ensuring all the logistics and travel arrangements are taken care of.

Relationship Management

  • Develop and sustain the relationship with the third parties as required

  • Ensure that key staff at the state and district office have a clear understanding of the processes and support them as required

Team Management 

  • Ensure the  team you manage has J.Ds , clear performance objectives and development plans.

  • Manage the Finance and  Admin team and Identify their training needs and ensuring that they are clear on the change they are contributing to and on their roles and responsibilities

  • Support, mentor and coach the team managed as part of their professional development and help them to be highly effective in their work

  • Serve as a role model at all times 

  • Ensure human resource policy and procedure is adhered to by team

  • Ensure staff welfare with support from the People team

  • Ensure that all your team members  receive performance reviews

  • Lead the recruitment, induction and onboarding of new member for the team you manage

  •  

Reporting

  • Submit all the relevant monitoring reports on time for the monthly review meetings

  • Be available for regular line management meeting and the appraisal processes

  • Be available for the funder audit and ensure all the required information and supporting documents are shared on time

  • Support with the financial report for the board

  • Prepare the financial reports for the donors in a timely manner

  • Support in preparation of the monthly management accounts and team specific income and expenditure report

Required Skills and Experience:

  • Bachelor’s degree with 3+ years related experience.

  • Working knowledge of Microsoft Office Suite.

  • Proficient in Excel

  • Knowledge of Quick Books accounting software will be an added advantage

  • Enthusiasm to take up challenges and lead from the front. Some exposure or work experience, preferably in the Education / youth development is an advantage.

  • Good communication skills.  Knowledge of Kannada and Hindi is must

  • Candidate should be flexible, self-motivated, enthusiastic, and an energetic team player

  • Ability to work independently as well as collaboratively with other teams

How to apply



To Apply

Interested candidates are requested to apply for the role by filling up the application form here.

Women candidates are encouraged to apply!

Due to the enormity of applications received, only shortlisted candidates will be contacted!

Know About Quest

Website :http://www.questalliance.net/

Blog : https://thelearnerbyquest.wordpress.com

About the Team and Culture

Everyday is a Friday! - How we make our workplace fun

Quest Day - Our Bday celebrated with people we love, and there is food & music

What our partners & collaborators say? - see here

Annual All Staff Meet - From Goa, Kumarakom, Coorg, Bodh Gaya & Puducherry this is where all  employees meet to celebrate their learning & relationships.

Watch our youtube playlists for more.