Swades Foundation
Manager – Procurement
Program Manager, Program Officer, Program Associate, Program Assistant
Mumbai Maharashtra
Application Email : vinit.chande@swadesfoundation.org

Job Type

Full Time

Closing Date

Aug 04 2021



Job Title


Manager – Procurement






Mumbai, India

Reports Functionally To


Director Finance

Reports Administratively To


Director Finance

Direct Reports


Senior Coordinator – Procurement


A. Overall Purpose Of The Job (Brief description of the primary purpose of this position)

This position is responsible for the management of smooth accounting operations of the Company and ensure support to regional and local teams as per Company policies and procedures.


B. Key Responsibilities (Critical responsibilities and skills of this position, listed in order of importance)



  • Ensures that all procurement related to facilities and equipment are on time and are cost effective.

  • Liaises with Vertical heads to determine their product and service needs

  • Manage supplier relationship

  • Assesses total costs of company purchases and bring in cost/process efficiencies

  • Negotiating contract terms of agreement and pricing

  • Review quality of purchased products (key items)

  • Ensure compliance of purchases in line with policies and procedures.

  • Oversees a team of purchasing agents

Purchase system

  • Build and implement purchase module into ERP environment

  • Ensure all orders are placed from ERP system andinbuilt approval mechanism

  • Define SLA and KPI in the system

Analytical and KPI management

  • Produce and maintain all reports & Analytics - including cost analyses

  • Managing any SLAs (Service Level Agreements) that may be in place

Build Procurement strategy

  • Researching potential vendors

  • Vendor evaluations

  • ABC analysis on procurement vendors

C. Job Profile


Required Skills and Knowledge (Brief description of technical knowledge or skills needed to perform the job)

  • Strong capability to adapt to necessary changes, and to lead changes.

  • Able to work under pressure, deliver results and observe deadline.

  • Be independent and firm, at same time a team player.

  • Pro-active in liaising with the senior management.

  • Good interpersonal skills to work in the team – with service-focus mentality.

  • Hands-on with day-to-day operations.

  • Good analytical ability.

  • IT capability: Good knowledge with Access database/Excel Macro functions (preferred).


Required Competencies (Critical behaviors necessary to successfully perform the job)


Customer Focus          

  • Is dedicated to meet the expectations and requirements of internal and external customers; gets first hand customer information and uses it for improvement.

Decision Making

  • Makes decision in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.

Ethics and Values

Adheres to an appropriate and effective set of Core Values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches.


Priority Setting

Spends his/her time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks, creates focus.


Problem solving

Uses logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at first answers.


Drive for Results

Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line orientated; steadfastly pushes self and others for results.

Driven with a high passion, drive and motivation.


Time Management

Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.


Written Communication

Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.


Ability to Work under Pressure

  • Able to work under pressure to meet deadlines. Uses positive and constructive coping strategies when under pressure. At all times conducts oneself professionally to reflect positively on the profession he/she represents.

Required Work Experience (Brief description of the job-related experience needed to perform the job)

  • +6 years of post qualification work experience with minimum 3 years in managerial capacity;

  • Experience of Construction/Agri / veterinary services industry background preferable

Required Qualifications (Brief description of the educational background needed to perform the job)

MBA with Bachelors degree on supply chain management

Required Languages (Brief description of the language skills needed to perform the job)

English and local language (Marahi and Hindi).

Travel / Rotation Requirements (Brief description of any travel or rotation requirements)

Moderate; willingness to travel at short notice.


This job description outlines the types of responsibilities the incumbent is required to perform.

The incumbent may be required to perform job related tasks other than those specifically presented in this job description. This job description is subject to regular review.

Name & Signature of Reporting Manager


Name & Signature of Employee











Job Email id: vinit.chande@swadesfoundation.org