Program and Data Associate
Program Manager, Program Officer, Program Associate, Program Assistant
Odisha Maharashtra
Application Email : RISE.India@jhpiego.org



Job Type

Full Time

Closing Date

Nov 27 2021


Program and Data Associate
Based at Odisha & Maharashtra

Jhpiego is a non-profit global health leader and Johns Hopkins University affiliate that is saving lives, improving health and transforming futures. We partner with governments, health experts and local communities to build the skills and systems that guarantee a healthier future for women and families. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.

In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, and non-communicable diseases. These programs are funded by USAID, Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF), MSD for Mothers and other anonymous donors.

Jhpiego intends to respond to the urgency and magnitude of the second wave of COVID-19 in India while identifying areas and modalities of implementation aligning it to the country and state’s response to the surge.

Reaching Impact, Saturation, and Epidemic Control (RISE) is a global project funded by the U.S. Agency for International Development (USAID) and led by Jhpiego. RISE works with countries to achieve a shared vision of attaining and maintaining epidemic control, with stronger local partners capable of managing and achieving results through sustainable, self-reliant, and resilient health systems. USAID RISE program in capacity building and optimizing knowledge sharing platform amongst the facilities for standardized management and work towards building sustainability and healthcare workforce resilience.

Jhpiego is hiring for the position of Program and Data Associate based at Odisha & Maharashtra under its RISE project. The position will provide support to the program, administrative and logistic support to the project teams based at state office. The position will report to the State Program Manager/Officer.

Role and Responsibilities:

A. Programmatic, admin and logistic support (Time Spent 50%)

• Maintain program and office files both electronic and physical documentation. Ensure regular knowledge management of all program documents, including photos, documents, videos, reports, presentations, concept notes, government letters, event reports, IEC materials, etc.
• Maintain trackers and repository of all on going procurements, consultants, program inventories, important communication and approvals from donors and GOI letters etc.
• Tracking of ongoing Technical Contracts and Sub awards for payments, deliverables and compliances, ensuring follow up with vendors.
• Support in organizing logistics and administrative support for conducting meetings, trainings, events under the project.
• Serve as a key contact for all types of programmatic support to the assigned programs and supervisor.
• Support different departments at ICO and state teams for ensuring good coordination.
• Coordinate and ensure proper documentation and tracking of consultants engaged within the programs.
• Coordination with consultants for monthly invoices, documentation, contracts etc. Support consultants in fulfilling requirements as per the HR department.
• Support in procurement of program related material including IEC material, training modules, books, manuals as per procurement guidelines in consultation with admin and procurement team.
• Prepare / Review/submission of claims and reconciliation with required supporting, activity budget preparation, procurement actions, advance settlements against activities etc.
• Review and maintain stock inventory of training material periodically.
• Manage and coordinate for ICO/state team’s travel related requirements and documentation.
• Work closely with Program Associates at ICO for procurement and logistics related matters for respective states.
• Assist in maintaining proper documentation of all financial transactions related to workshops and trainings.

B. Data support (Time Spent 50%)

• Coordinate timely collection, collation, compilation and dissemination of data pertaining to assigned projects.
• Support Sr M&E Officer and Data Analyst at ICO in verifying accuracy of the data.
• Assist in data collection and conduct field visits for follow-up assessments as needed.
• Conduct/ support trainings of the data record reporters of the program facilities as needed.
• Develop and maintain database for capturing the programmatic data and maintenance of queries and programs for analysis and related reports.
• Support supervisor in analyzing data, developing dashboards and generating relevant graphs and information.
• Develop relevant dashboards for data visualization purposes. • Perform other duties as assigned by the supervisor.

1. Demonstrated ability to multitask.
2. Attention to details.
3. Ability to produce documents and coordinate activities independently.
4. Ability to develop productive working relationships with other agencies, stakeholders and other organizations.
5. Ability to multitask and work in a multicultural team.
6. Able to manage/prioritize work from several sources.
7. Ability to handle a variety of assignments under pressure of deadlines.
8. Excellent organizational skills required.
9. Excellent English and Hindi communication skills.
10. Proficiency in computer skills, particularly Ms. Office.
11. Demonstrated skills on communications and knowledge management.
12. Willingness and flexibility to work on a wide range of tasks and travel upto 30% of time.

Qualifications/Knowledge and Experience:
• Bachelor in Arts/Commerce/Social Sciences/ Social Work or public health with Masters in the mentioned streams will be preferred.
• Diploma in Statistics, Computer Application, Demography or Mathematics will be an added advantage.
• Minimum 3 years of relevant work experience in programmatic, administrative and data support function.
• Proficiency in data and MIS management packages like SPSS, EPI Info, MS Access & Advance Excel etc.
• Data Base Management: including designing data entry program, data cleaning, data analysis, according to the indicators required in the frame of Projects.
• Computer proficiency (Microsoft Word, PowerPoint, Excel, Outlook).
• Experience in working with the development sector/ INGOs would be preferred.
• Experience in a similar profile.

Jhpiego is an equal opportunity employer and offers highly dynamic and enabling work environment and provides competitive compensation based on experience and background. Interested candidates should submit their application at RISE.India@jhpiego.org with a covering note.

Due to high volume of applications, only shortlisted applicants will receive a response from Jhpiego HR.
Job Email id: RISE.India@jhpiego.org