World Health Organization is a specialized agency of the United
Nations responsible for international public health. The WHO
Constitution states its main objective as "the attainment by
all peoples of the highest possible level of health".
the direct supervision of the Executive Officer to the Regional
Director (EO-RD), overall direction and guidance of the Regional
Director, as well as day-to-day coordination with Programme and
Liaison Officer to the Regional Director, the incumbent performs a
variety of relatively complex administrative duties:
closely follow-up on requests/communications from the countries,
based on the Regional Director’s interactions with the high
dignitaries including the Ministers of Health, and report back
through EO-RD to the Regional Director on actions initiated and
finalized on these requests by Departments/technical units in
SEARO and also at the Country Offices.
EO-RD in maintaining and updating the list of priority
activities, as indicated by RD from time to time, to be supported
both at the Regional Office and Country Offices through provision
of funds from VC/CVC, including flexible and pooled source of
funds, in close collaboration with Departments/Technical Units
assistance to EO-RD in updating and maintaining a close
monitoring of utilization of CVC funds of different tranches
during the biennium, including flexible portion of CVC funds
which are directly under the authority of the Regional Director,
and facilitate preparation of relevant updated statistics on the
financial implementation, using relevant GSM reporting module(s).
schedule of RD’s appointments, engagements and travel of RD,
EO-RD and other Temporary International Professional Staff (TIPs)
under RDO. Maintain and periodically update address list of RD’s
visitors and other dignitaries.
to the preparation of briefing reports, background notes,
summaries and progress reports by providing relevant information,
and preparing statistical tables. Prepare background material for
Regional Director’s use in discussions and briefing sessions.
arrangements, in coordination with the Programme and Liaison
Officer to the Regional Director, for RD’s official receptions
and social functions. Prepare felicitation/condolence messages,
including greetings on New Year and other important occasions.
briefing files for the Regional Director and EO-RD for visits to
countries, Governing Body Meetings (WHA/EB, PBAC, and RC), as
also for the RD’s attendance at Global Policy Group Meetings
and other High Level Meetings in conformity with respective
programmes/agendas, ensuring all relevant references and required
data are included.
RD’s personal file/updating information on senior officials in
national/international cadre as per requirements, and record of
VIPs calling on RD.
and update filing system in the RD’s office including
papers/documents of a classified/confidential nature; also keep a
record of the gift items procured for official use of the
a list of RD’s speeches and those speeches delivered by others
on behalf of RD, and post these in intra and internet, after
properly formatting these speeches and messages. Also coordinate
with ICT staff in updating the Operations Room Website which
contains important information for use by Executive Management.
other related duties, as required.
Qualification/ Required Skills & Experience
knowledge of modern office practices, procedures and operations.
The incumbent keeps abreast of changes in procedures and
practices, rules and regulations, organizational structure, in
the department, and WHO.
to draft standard correspondence and prepare minutes of the
to handle work in a timely and accurate manner with tact and
discretion, as required.
to maintain and update knowledge in the use of office technology
through in-house courses, on-the-job training and/or
of Language Skills
information please check the Link