TB Alert India TBAI
RFP for Submitting Quotations for Laptops (40)
-1
India
Application Email : procurement@tbalertindia.org.in

Job Type

Full Time

Closing Date

Jul 31 2021

Description

Request for Proposal for Submitting Quotations for Laptops (40)

 

TB ALERT INIDA Introduction

 

TB Alert India (TBAI) is a not-for-profit organization working with a vision to make India free from TB. It has a  presence in Telangana, Andhra Pradesh, Panjab, Haryana and Delhi. All projects of TBAI aim at supplementing the National Tuberculosis Elimination Program (NTEP), mobilizing, and linking local communities in fighting against TB.

 

About the Project: TBAI is implementing Joint Effort for Elimination of TB (JEET) 2.0 in state of Andhra Pradesh, Telangana, and Punjab with FIND India as PR and support from The Global Fund. Project aims to accelerate progress of National Tuberculosis Elimination Program (NTEP) towards TB elimination by improving quality of care and increasing patients’ access to drugs and diagnostics through technology driven interventions and partnerships with the private sector.

 

Requirement: TBAI as part of the project invites quotation from original equipment manufacturers (OEF), authorised distributors, authorized deals, and agents to purchase laptops. Preferred brand is either HP, Dell or Lenovo. Required specification is mention in Annexure 1 of this RFP. Total requirement is 40(Laptop type 1 and laptop type 2).

 

Terms and conditions:

  • Minimum criteria: Bidding agency should be a Registered Firm / Company with valid GST registration, minimum 3 years’ experience in core computer hardware sales and services business, with average turnover above INR 40,00,000 (in Mar 19 or Mar 20 ), and track record of supplying laptops to various locations single orders or separate orders.

  • Bid : Bidder should submit the bid with technical specifications in the format given in Annexure 2 of the RFP. All the technical specifications should be given in detailed. Any deviation from the specifications given should be explained clearly. Quote submitted should be for entire specifications mentioned including the software components mentioned.

  • Prize: Prize quoted should include local taxes, GST, duties, levies, transportation costs and insurance cost till the equipment is accepted. Prize arrived will be final and should not be changed during the course of delivery and any fluctuations for any reason will not be entertained. Quote should be valid for three months from the date of submission of the quote.

  • Terms of payment: 5% of the quote will be paid as advance payment and remaining amount will be paid after delivery, verification and installation of items at respective locations. Vendor is mandated to furnish the documentary proof of delivery, installation and acceptance duly signed by authorised representative of TBAI. Vendor/supplier will be responsible for the applicable present and future duties, fees, GST in connection to the delivery of goods at site including incidental services and commissioning. Submission of quote or bid is implied that bidder has accepted to all the terms and conditions. TBAI will have the right to withhold any payment due to the bidder, in case of delays or defaults on the part of the bidder. Such withholdings cannot amount to a default on the part of TBAI. All payments will be made will be made in Indian Rupee only.

  • Delivery and Installation: The Bidder should deliver the goods/services as per the time schedule given by TBAI. Delivery of the Goods shall be made by the Supplier in accordance with the terms of the Purchase Contract. Expected delivery of the goods should be mentioned from the date of issuing the Purchase Order. The vendor should take responsibility of the Goods till it reaches the delivery destination as informed by the TBAI, transport to such place of destination in India, including insurance and storage, as shall be specified in the Contract, shall be arranged by the Supplier. The Bidder should install the goods within Two (2) weeks, from the date of delivery. If the vendor fails to install the items within Two (2) weeks, the TBAI will impose a penalty of 1% of the order value for the late installed item for each week’s delay or part thereof, subject to maximum of 5% of value of the late installed items. Non-delivery of any hardware or other components and software modules mentioned in the order, Non-delivery of supporting documentation, Delivery, but no installation of the components and/or software, System operational, but unsatisfactory to the TBAI. Products shall be supplied in a ready to use condition along with all Cables, Connectors, Software Drivers, Manuals and Media etc. The vendor shall integrate the hardware with the existing LAN/WAN infrastructure.

  • Acceptance:The acceptance / performance test will be performed after completion of installation and commissioning of all the components of the solution at the sites of installation. Complete hardware and Software as specified in the tender must have been supplied, installed and commissioned properly by the Bidder prior to commencement of the tests. The acceptance test will be conducted by the TBAI, their consultant or other such person nominated by the TBAI at its option. The acceptance will involve trouble free operation for seven consecutive days at site. The Bidder will be responsible for setting up and running the acceptance test without any extra cost to the Trust.In the event of hardware and software failing to pass the acceptance test, a period not exceeding two weeks will be given to rectify the defects and clear the acceptance test, failing which the TBAI reserves the right to get the corresponding component replaced by the Bidder at no extra cost to the TBAI or to cancel the order and recall all the payments made by the TBAI to the bidder.Successful conduct and conclusion of the acceptance tests for the installed components shall also be the sole responsibility and at the cost of the Bidder. TBAI’s right to inspect, test and, where necessary, reject the Goods after the Goods’ arrival at destination shall in no way be limited or waived by reason of the Goods having previously been inspected, tested and passed by the TBAI or itsrepresentative prior to the shipment of the goods.

  • Others:All equipment should be as per specifications of the order and shall be warranted for trouble free performance from the manufacturer from the date of installation. Bidder shall guarantee that all goods supplied are new unused and of the most recent or current models and shall incorporate all latest improvements in design and materials. Bidder shall further guarantee that the goods supplied shall have no defect arising out of faulty design. Bidder should not be blacklisted from the given brands for which the quotation is sought. Three years extended warranty should be included in the quotation sought. Last 3 years audited statement to be submitted. Payment will be released only for procured goods in working good condition any in-transit damage or not working condition have to be replaced by vendor.

Quotation should be submitted in Annexure 2 format only. All the above terms and conditions are must. Bidders not fulfilling  the terms, conditions and eligibility criteria as mentioned above will be disqualified.

 

The quotation (sealed hard copy/Email) has to be submitted with all the details needed on or before  31th July 2021 by hand or registered post or courier or through e-mail to the address mentioned below only:

 

Address:

TB ALERT INDIA

301, Binjrajka Towers,

Street Number 5, Nehru Nagar Colony,

West Marredpally, Secunderabad,

Telangana 500026

 

Email:

 

procurement@tbalertindia.org.in

 

All quarries, mails seeking clarifications, intimations shall be made to

tbaiadmin@tbalertindia.org

 

Annexure 1


Product Type

Specifications

Qty

 

 

Laptops – Type 1

 

Item

 

Specification

Brand

HP/DELL/Lenovo

Processor Brand

Intel

Processor Generation

10th Gen

Processor Name

Core i5

Processor Variant

1035G1

RAM

8 GB

RAM Type

DDR4

SSD

Yes

SSD Capacity

512 GB

OS

Windows 10 and above

Office

MS office 360

Warranty

3 years

Antivirus

3 years, Avast, Kaspersky, AVG, Norton, NOD 32



 

 

 

37

 

 

Laptops – Type 2

 

Item

 

Specification

Brand

HP/DELL/Lenovo

Processor Brand

Intel

Processor Generation

11th Gen

Processor Name

Core i7

Processor Variant

1165G7

RAM

8/16 GB

RAM Type

DDR4

SSD

Yes

SSD Capacity

512GB/1TB

OS

Windows 10 and above

Office

MS office 360

Warranty

3 years

Antivirus

3 years, Avast, Kaspersky, AVG, Norton, NOD 32



 

 

 

3

 

 

Annexure 2

 

Laptops – Type 1

 

Item

 

Specification

 

Units

 

Cost

 

GST

 

Incidentals

 

Total

Brand

HP/DELL/Lenovo

 

 

 

 

 

Processor Brand

Intel

Processor Generation

10th Gen

Processor Name

Core i5

Processor Variant

1035G1

RAM

8 GB

RAM Type

DDR4

SSD

Yes

SSD Capacity

512 GB

OS

Windows 10 and above

Office

MS office 360

Warranty

3 years

Antivirus

3 years (Avast/Kaspersky/AVG/Norton/ NOD32)

 

Laptops – Type 2

 

 

Item

 

Specification

 

Units

 

Cost

 

GST

 

Incidentals

 

Total

Brand

HP/DELL/Lenovo

 

 

 

 

 

Processor Brand

Intel

Processor Generation

10th Gen

Processor Name

Core i7

Processor Variant

1165G7

RAM

8/16 GB

RAM Type

DDR4

SSD

Yes

SSD Capacity

512 GB/1TB

OS

Windows 10 and above

Office

MS office 360

Warranty

3 years

Antivirus

3 years (Avast/Kaspersky/AVG/ Norton/NOD32)

 

  

Job Email id: procurement@tbalertindia.org.in