National Health Systems Resource Centre NHSRC
Secretarial Assistant
Research Analysts, Research Associate, Research Assistant
Delhi
Application Email :

Job Type

Full Time

Closing Date

Jun 22 2021

Description

Terms of Reference

Secretarial Assistant

National Health Systems Resource Centre (NHSRC) has been set up under the National Health Mission (NHM) as an autonomous registered society, to channelize technical assistance and capacity building support to the states for strengthening the public health system. The NHSRC is also mandated to contribute towards National strategic health planning and programme design.

NHSRC intends to recruit Secretarial Assistant purely on contractual basis.

Roles & Responsibility:
1. Facilitating meetings with external partners, maintaining meeting schedules, managing appointments.
2. Drafting letters, notes, agenda. Minutes of meetings, taking dictations, etc.
3. Processing work orders, organizing invoices, and handling leave records of the division staff.
4. Assisting in preparation of SOPs / tender documents, etc.
5. Managing MIS / Trackers / Database / Dashboards.
6. Creating forms and formats as and when required.
7. Managing ED/ PAO‘s calendar and setting up meetings as directed.
8. Maintaining electronic and paper records ensuring information is organized and easily accessed.
9. Handling and prioritizing all incoming and outgoing correspondence (e-mails, letters, packages, etc.) and sorting in respective folders.
10. Prioritizing agenda and assisting in planning appointments, board meetings, conference, etc.
11. Assisting in preparing presentations or reports as required.
12. Facilitating travel plans for the Division.
13. Any other work as assigned by the concerned Division.

Qualification and Experience:

Graduate Degree in any of the following with Diploma / Degree /Certificates in secretarial practices:

• B.A.
• B.Com
• B.Sc.
• BBA

Minimum 7 years of post-qualification experience as an office secretary.

Desirable:

1. Certification course in MS Office.
2. Preference will be given to candidate having experience in Government, Quasi Government departments or Government funded autonomous institutions.

Skills:

1. Good typing speed (35 wpm).
2. Excellent administrative, organizational and planning skills with attention to detail.
3. Computer literate with knowledge and proficiency in MS office, Excel and Power point.
4. Should have some working knowledge of Accounts.
5. Knowledge of Filing, Indexing, and Document Management.
6. Excellent writing and verbal communication skills
7. Proficient in drafting notes and letters in English with focus on spelling, punctuation, grammar and other language skills

Age: Upto 40 years (as on the date of receiving the application)

Location: NHSRC Office, New Delhi

Contract tenure: Till 31st March 2023 and Extendable.

Remuneration Range: Upto 70,000/- per month (consolidated)*

*Fee offered within the band will be commensurate with qualification and experience.

Candidates selected in this interview could be considered for other vacant positions at NHSRC requiring similar skill sets and at appropriate level.

How to apply: Candidates are requested to fill the online application correctly which is available on the NHSRC website (http://nhsrcindia.org). Applications will be accepted in the prescribed online application format only. Last date for receiving applications is 22 June 2021.