the United Nations Population Fund, is the lead UN agency for
delivering a world where every pregnancy is wanted, every
childbirth is safe, and every young person's potential is
with the post-2015 development agenda and the global framework of
the Sustainable Development Goals, UNFPA expands the possibilities
for women and young people to lead healthy and productive lives.
Programme Assistant provides programme, research, administrative
and logistical support to the team and plays a fundamental role in
supporting planning and partnerships, effective project management
to implementing partners and project teams for the implementation
of the country programme.
Administrative Management of State office
the preparation and revision of the annual/quarterly work plans.
organization of travel/missions of staff, partners and
consultants or experts as well as the organization of workshops
seminars meeting and review.
internal and external information exchange system, with project
managers and partners.
with preparations for technical meetings and ensure that the
documentation is complete and distributed on time.
all logistical and administrative arrangements required for the
successful planning and delivery of technical workshops,
inter-agency meetings, panel discussions, roundtables, missions,
and other events organized by the programme staff in close
collaboration with the operations team.
assigned programme staff in monitoring and following up on the
reporting status with regards to annual and final reports and
to Research and Knowledge Management Sharing
support to preparation of programme events by gathering and
compiling data and information for the preparation of events
documents, speeches and position papers.
incoming correspondence, collecting and/or preparing the
necessary information for the reply/action, and preparing first
drafts of responses to inquiries for action by the relevant
and maintain an accurate e-filing system of projects and of all
electronic mailing lists of partners, including implementing
and distribute minutes and in a timely manner and assist the team
coordinator by following up on agreed actions and implementation
provide general research support from records and reports, and
prepare periodic and ad hoc reports/briefs on programme and
Programme, Financial and Operational support
day-to-day support to programme financial operations in
accordance with UNFPA rules, policies, procedures and processes
and relevant Standard Operating Procedures.
with programme procurement and planning, working together with
the Administrative/Finance Associate and the Operations Team in
the Country Office.
logistical support programme activities (missions, trainings,
conferences, workshops), including travel arrangements,
that travel arrangements and authorizations, mission requests,
passport and visa requests and extensions, flight bookings and
all other matters related to travel of international and national
personnel inside and outside Ukraine are properly and timely
authorized and processed.
recruitment of Individual Consultants, ensuring necessary
documentation is available for hiring, review and extensions.
request to Operations / Procurement Team in the Country Office to
undertake procurement activities for planned workshop/event,
coordinate and follow-up closely with the Procurement Team to
ensure all necessary arrangements are in place.
requisitions in ATLAS with input in close consultation with the
respective programme staff.
stationery and office supplies assists in purchasing office
equipment, as required.
Qualification/Required Skills & Experience
years of relevant experience in supporting project/programme
management in private, national and/or international
in current office software applications and a good basic
knowledge of finances and mastery of a series of financial and
experience in the UN, multilateral agencies, and/or NGOs is
to work independently and in a team environment.
knowledge of ERP, PeopleSoft or other web-based integrated system
writing and communication skills.
has established an electronic application management system. This
allows applicants to create a candidate profile, which can be
updated regularly and submitted for more than one vacancy.
Download the Step by Step Guide to Applying in the E-Recruit
System of UNFPA at http://www.unfpa.org/employment.
Please print out the Guide for your reference during the
registration and application process.
more information please check the Link